As part of the onboarding process, you will need to complete important tax information in order to work with us. Please use the following notes and videos as a guide to complete the form, as we are unable to provide tax advice.
If you require a different tax form than the one supplied through onboarding, please reach out to our team at talent@headfirst.com.
W-4 Form (v2023)
1. Step 1 is for your personal information, including your name, address, filing status, and Social Security number.
2. If you have a more than one job or a spouse who works, you’ll complete step 2. The IRS notes that some taxpayers may be worried about disclosing additional jobs to their employer so there are multiple ways to calculate your withholdings for this section. Generally, there are three options, which “involve tradeoffs between accuracy, privacy, and ease of use,” according to the IRS.
For “maximum accuracy and privacy,” the IRS recommends using its Tax Withholding Estimator to determine the amount that should be withheld based on your income for one or more jobs. If you work as an independent contractor, you can choose to pay estimated quarterly taxes instead of having part of your paycheck withheld.
3. If you claim dependents and earn less than $200,000 as a single filer or $400,000 as a joint filer, you’ll follow the instructions in step 3. This is to determine credits you may be eligible for.
4. Step 4 is optional, but if you have interest, dividend, or retirement income or you plan to claim itemized deductions when you file your taxes, fill this out. Also, if you would like to withhold additional money from each paycheck in order to get a bigger refund next year, you can enter the dollar amount in this section.
Remember, though, that a tax refund means you aren’t getting all the money that’s rightfully yours throughout the year. In essence, you’re loaning the government money, interest-free. If you want to get as close to your true tax liability as possible, carefully and thoughtfully fill out — and check up on — your W-4.
For new staff (hired for the approaching season), we will first add you to the ADP system and the notify you to add your payroll. Please do not add yourself to ADP to reduce duplications.
** Paystubs (with wage and tax info) are only accessible after payroll has been processed, approx. June 12. **
For current or former seasonal staff, you can access paystubs and your tax forms (W-2 document) through the ADP Employee Portal here.
- Where it says “New User?”, click on the “Create an Account” tab.
- Click “Find Me”
- Input your email address
- Important: this email address must match the email address that you provided to Headfirst during onboarding.
- Input your legal first and last name (no nicknames).
- You will receive an email confirmation of your registration once complete.
- Input your email address
- Click “Find Me”
If you are a previous year employee and cannot login to ADP, please contact talent@headfirst.com with a detailed description of the issue and we will contact you to assist.
You’ll use your WhenIWork (WIW) ID to clock in and out daily on the camp iPad. This is generated by Headfirst and assigned to you. After you are invited to the workplace, you’ll find it in your profile.
In the app, go to Menu > Profile & Settings > Employee ID.
- Android: located under your name
- iOS: located below your name, email, phone
>> Click here for the WIW FAQ with screenshots.
If you do not see an ID in your profile, you can clock in/out with your email. But the WIW ID is faster!
Mobilization = move-in day!
This is where we turn camp into camp. Staff who attend mobilization frequently say they start camp knowing where things are and feeling more confident onsite. We also find that folks care about their camp surroundings more when they help put it all together!
When is it scheduled? Typically each site’s mobilization is scheduled for the weekend before their first week of camp.
Interested? A first-come, first-served sign-up will be sent out closer to early June. You will be compensated for your time, and spots are limited!
